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Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them
for you so you don’t have to.
Lifetime support, dedicated account manager
by your side, every step of the way!

 

Hire World-Class, High Performing, Vetted Customer Service Representatives.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!

 

17 Years of
Virtual Staffing
Experience

Trusted by
3,368
SME’s

6,948
Virtual Staff
Hired

Hire World-Class, High Performing, Vetted Customer Service Representatives.
Cut Labor Costs by 70%

We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!


17 Years of
Virtual Staffing
Experience


Trusted by
3,368
SME’s


6,948
Virtual Staff
Hired

Top Talent. Lifetime Support Not Found Anywhere.

Hire Filipino Customer Service Representatives

We’ll help you find a highly-qualified and dedicated Filipino virtual customer support professional.

 

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Candidates:

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Filter by Role:

*Booking interviews depend on candidates' availability and interest.

All-inclusive Rate: USD $8.06/hr

Sabina

Candidate ID: 359156


ADVANCED

    Chat Support, Customer Support, Customer Service...

INTERMEDIATE

    Microsoft Office, Sales, Sales Promotion...

Employment Preferences

Availability:
Part Time Full Time
Preferred Timezone:
Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 8.06 per hour or $USD 698.92 per month

Full Time: $USD 8.06 per hour or $USD 1397.83 per month

Remote Staff Recruiter Comments

  • Sabina has 8 years of experience as a Virtual Assistant, specializing in Office and Trust Accounting, technical support, helpdesk live chat support, bookkeeping using MYOB, product listings, and website administration for US and Australian clients. She has worked with e-commerce platforms, managed procurement and inventory for online stores, and handled back-office administration tasks such as payables, receivables, and EOM reconciliation. Sabina has also provided support for legal software integration, monitored chat quality, and resolved product listing issues.
  • She is proficient in:
    • Customer service via email, chat and phone
    • Order processing (order taking and order entry)
    • Technical support
    • Inbound Sales
    • Data Entry
    • Payables and Receivables Management
    • Leap Legal Software
    • Google Merchant
    • Product Listings (Trademe, Magento)
    • Inventory and Procurement Management
    • Bookkeeping (AU)
    • MYOB
    • Quality Monitoring and Reporting
    • Technical Support and Documentation
    • Document Handling
    • Email Management
    • EOM Reconciliation 
  • She has worked for campaigns under:
    • Telecommunications
    • Accounting
    • Software
  • Tools she has worked with are:
    • Salesforce
    • Siebel
    • Xero
    • MYOB
    • Quickbooks
    • Zendesk CRM
    • Leap
    • Xero, MYOB
    • Trademe, Magento
  • Available to start immediately.

  • Predictive Index Behavioral Profile - Guardian
    Strongest Behaviors:
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
  • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
  • Unhurried and deliberate, stable and will do things using the established process;

  • Behavioral Summary: 
    A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. She is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Janine Joie will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work. Given sufficient experience, She will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in her actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures
  • Sabina has 8 years of experience as a Virtual Assistant, specializing in Office and Trust Accounting, technical support, helpdesk live chat support, bookkeeping using MYOB, product listings, and website administration for US and Australian clients. She has worked with e-commerce platforms, managed procurement and inventory for online stores, and handled back-office administration tasks such as payables, receivables, and EOM reconciliation. Sabina has also provided support for legal software integration, monitored chat quality, and resolved product listing issues.
  • She is proficient in:
    • Customer service via email, chat and phone
    • Order processing (order taking and order entry)
    • Technical support
    • Inbound Sales
    • Data Entry
    • Payables and Receivables Management
    • Leap Legal Software
    • Google Merchant
    • Product Listings (Trademe, Magento)
    • Inventory and Procurement Management
    • Bookkeeping (AU)
    • MYOB
    • Quality Monitoring and Reporting
    • Technical Support and Documentation
    • Document Handling
    • Email Management
    • EOM Reconciliation 
  • She has worked for campaigns under:
    • Telecommunications
    • Accounting
    • Software
  • Tools she has worked with are:
    • Salesforce
    • Siebel
    • Xero
    • MYOB
    • Quickbooks
    • Zendesk CRM
    • Leap
    • Xero, MYOB
    • Trademe, Magento
  • Available to start immediately.

  • Predictive Index Behavioral Profile - Guardian
    Strongest Behaviors:
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
  • Cautious; follows a well-established and proven plan to avoid making mistakes. Does the background research necessary to have proof to support decisions before action is taken.
  • Detail-oriented and accommodating; most comfortable working as part of a well-defined team for which they produce high-quality output and decisions.
  • Unhurried and deliberate, stable and will do things using the established process;

  • Behavioral Summary: 
    A very conscientious and disciplined person; particularly careful, thorough, and accurate in their work. She is exacting and strives to produce results that precisely meet the established goals. Works best where there are clear standards, expectations, reporting relationships and measurements for the work. Janine Joie will depend upon professional training, their own experience, or management leadership, to provide those standards and the structure needed for their work. Given sufficient experience, She will produce work of high quality, giving close attention to the accuracy of details. Stable and dependable; consistent in her actions and, if necessary, has sufficient patience to do work of a repetitive nature. Believes in having, and following, well-defined processes and procedures

Employment History

Back Office Administrator

Industry:

Construction / Building / Engineering

Employment Period:

November 2021 to May 2022 (6 Months)

Duties and Responsibilities:

  • Enter monthly expenses into MYOB, ensuring all expenses have OR or invoice attachments.
  • Enter and reconcile all credit card expenses monthly in MYOB.
  • Provide support to the counterpart Accountant in AU and liaise with other team members in the organization.
  • Communicate with the warehouse and sales personnel to resolve discrepancies in product price, quantity, description, and code.
  • Enter daily payables into MYOB and reconcile daily sales orders.
  • Manage purchase orders to suppliers.
  • Reconcile suppliers’ invoices in both WMS and MYOB.
  • Perform end-of-month (EOM) statement reconciliation in MYOB.
  • Submit EOM inventory reports to the General Manager.
  • Email suppliers when payments are made.
  • Send monthly statements to customers and track email receipts in case of disputes.
  • Perform basic bookkeeping tasks, such as invoicing, processing bills, and monitoring accounts receivable.

ONLINE CHAT SUPPORT

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

August 2015 to June 2019 (45 Months)

Duties and Responsibilities:

  • Provide Office/Trust accounting and bank reconciliation support within LEAP and V10 software.
  • Deliver technical and documentation support for merge and error issues.
  • Manage email queue using Salesforce and ensure timely responses.
  • Resolve issues by providing clear, step-by-step resolutions.
  • Support the integration of LEAP with various software, including RapidPay, ByLawyers Precedents, LawConnect, and InfoTrack.
  • Assist clients with entering Office/General Accounts or Trust Accounts entries.
  • Reconcile out-of-balance entries in Trust Accounting within LEAP.
  • Help clients identify and rectify issues with journals not syncing with MYOB or XERO.
  • Assist lawyers with document automation issues, such as merge fields not populating on settlement sheets, precedents, legal documents, invoices, statements, or any document templates.
  • Resolve errors or computation issues in legal precedents.
  • Monitor and report glitches and common issues encountered after software updates.
  • Send emails to provide resolutions and technical assistance.
  • Troubleshoot software-related issues.
  • Manage the daily queue, check for duplicate cases, and fix entries with missing information in the database.
  • Build and maintain positive relationships with customers.

CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

January 2013 to March 2015 (26 Months)

Duties and Responsibilities:

  • Make sure that the customer is satisfied with the customer service before disconnecting the call.
  • Make sure that all issues/concerns are resolve.
  • Case manage the customer, especially if it will lead to complaints/TIO.
  • Handle all customers' inquiry from billing, payment, sales, activations, technical issues, disputes, complaints, connections, disconnections, retention (saves).
  • Update customer details.
  • Handle customers' clarification, and objection on the services acquired.
  • Activate mobile and broadband (wireless, ADSL, cable) and PSTN (landline) services.
  • Provide new connection on mobile and broadband (wireless,ADSL, cable) and PSTN (landline).
  • Identify if broadband is serviceable on the area.
  • Create opportunity for customers. Submit Lead for an opportunity of new services, new connection, or re-contract of an existing service.
  • Make sure that all metrics are met.

CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2010 to September 2012 (28 Months)

Duties and Responsibilities:

  • Answer all inquiries in a timely and appropriate manner.
  • Handle all inquiries of the Provider.
  • Make sure that provided information is all correct.
  • Process Claims of the Provider.
  • Identify if medical codes are covered or not under the medical policy.
  • Handle complaints from the Provider.
  • Provide Benefits and medical coverage to Providers (Doctors, Specialists)
  • Need to maintain and pass all the required metrics of the campaign

CUSTOMER SERVICE REPRESENTATIVE

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

September 2008 to April 2010 (19 Months)

Duties and Responsibilities:

  • Do chat support to customers/texters.
  • Answer all inquiries in a timely manner.
  • The reply should be brief and concise.
  • Make sure that all guidelines are followed.
  • Provide the correct phone number of the establishment/company
  • Provide accurate directions of a certain place.

CHAT QA SPECIALIST

Industry:

Computer / Information Technology (Software)

Employment Period:

November 2019 to April 2021 (16 Months)

Duties and Responsibilities:

  • Utilize a quality monitoring data management system to compile and track the performance of all agents.
  • Monitor and evaluate 500 chat transcripts weekly.
  • Assist in designing chat monitoring formats and establishing quality standards.
  • Coordinate chat calibration sessions to support quality assurance.
  • Generate and provide reports for management review.
  • Conduct chat monitoring in accordance with company policies and procedures

Website Administrator

Industry:

Retail / Merchandise

Employment Period:

August 2018 to October 2023 (62 Months)

Duties and Responsibilities:

  • Ensure alignment of pricing, inventory, and shipping details between the Trademe platform and the website.
  • List new products on both the website and Trademe.
  • Update and manage product information, images, inventory, and pricing across all platforms.
  • Conduct quarterly price reviews for all listed items.
  • Handle dropshipping orders from suppliers to customers.
  • Follow up on customer payments.
  • Reconcile suppliers' end-of-month statements.
  • Respond to customer queries and questions.
  • Process disputes regarding pricing discrepancies with suppliers.
  • Record and report sales orders and purchase orders on a monthly basis.
  • Manage emails efficiently.

Virtual Assistant

Industry:

Retail / Merchandise

Employment Period:

November 2022 to April 2024 (17 Months)

Duties and Responsibilities:

  • Add new products to the website or platform.
  • Resolve and troubleshoot any product listing issues and discrepancies.
  • Write and optimize product descriptions in line with SEO best practices.
  • Handle product returns, claims, disputes, and refunds.
  • Process claims with various couriers, including Royal Mail, Parcel Monkey, Parcel Force, and Evri.
  • Respond to customer queries and questions promptly.
  • Manage purchase orders to suppliers.
  • Monitor incoming and outgoing deliveries.
  • Manage and update product information, images, inventories, and pricing.

Legal Software Client Care Specialist

Industry:

Computer / Information Technology (Software)

Employment Period:

June 2024 to January 2025 (6 Months)

Duties and Responsibilities:

  • Deliver excellent customer service by resolving LEAP product queries accurately and promptly via Live Chat
  • Address general client software and hardware inquiries through Live Chat
  • Troubleshoot, diagnose, and resolve application-related issues
  • Record detailed notes in the CRM using the standard template, including information for calls requiring escalation
  • Continuously update LEAP software knowledge in line with the capability matrix

Medical VA - Acounting

Industry:

Environment / Health / Safety

Employment Period:

December 2024 to July 2025 (6 Months)

Duties and Responsibilities:

  • Reconcile incoming and outgoing payments against invoices and remittance advices to ensure accurate financial records.
  • Match payments received with entries in the patient management system to maintain up-to-date account status.
  • Reconcile ACC payments to verify accuracy and completeness of claims and receipts.
  • Support the invoicing process for business clients, ensuring timely and accurate billing.
  • Assist in compiling detailed reports for budgeting and funding assessments, contributing to informed financial planning.

Education History

Field of Study:

Computer Science/Information Technology

Major:

COMPUTER SCIENCE

Graduation Date:

March 1, 1999

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Chat SupportCustomer SupportCustomer Service

INTERMEDIATE ★★

    Microsoft OfficeSalesSales Promotion

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/16326639926
  • Internet Type: Fiber
  • Hardware Type: Desktop
  • Brand Name: Dell Optiplex 3070
  • Processor: Intel(R) Core(TM) i5-9500 CPU @ 3.00GHz
  • Operating System: Windows 11

All-inclusive Rate: USD $7.18/hr

Lee

Candidate ID: 308181


ADVANCED

    Customer Service, Customer Support, Inbound Calls, Outbound Calling...

INTERMEDIATE

    Chat Support, Email management...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time New Zealand Daylight Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 7.18 per hour or $USD 1244.69 per month

Remote Staff Recruiter Comments

  • Candidate has more than 8 years of experience in the BPO industry.
  • He worked as Customer Service Representatives and was promoted twice as Team Leader and Senior Team Leader.
  • Lee worked under Telecommunication, Financial, Retail and Real Estate Campaign under US, AU and UK Client.
  • His expertise would be in Sales and Customer Support. He also trained new hired employees with Software and Product Learning when he was Senior Team Lead. 
  • He gained experience in:
    • Customer Support
    • Sales (Inbound/Outbound)
    • Appointment Setting
    • Lead Generation
    • Cold Calling
  • He is knowledgeable in tools such as:
    • Podio
    • Slack
    • SalesForce
    • CRM
    • Ringcentral
    • Netsuite
    • Avaya
    • PDA Software
    • Convoso
    • Skype
    • Rest Software
    • Microsoft Applications
  • He can star immediately

Predictive Index Behavioral Profile - Specialist

https://www.predictiveindex.com/reference-profile/specialist/

Strongest Behaviors:

  • Formal, reserved, introspective, and skeptical of new people; requires “proof” to build trust in new people.
  • Detail-oriented and precise; follow-through is deep and literal to ensure tasks were completed in accordance with quality standards.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
Behavioral Summary:

Lee is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Lee, who takes responsibilities very seriously.

With experience and/or training, Lee will develop a high level of specialized expertise and efficiency. Disciplined and dedicated to the job and the company. Work pace is somewhat faster-than-average, and Lee is motivated by a real concern for getting work done on time and correctly. Discipline and circumspect thinking will lend caution to decision-making; plans ahead, double checks, and follows up carefully on decisions and actions.



 

Employment History

ASSISTANT PROPERTY MANAGER

Industry:

Property / Real Estate

Employment Period:

November 2021 to April 2022 (5 Months)

Duties and Responsibilities:

  • Check emails and respond to tenants’ inquiries
  • Update Airtable every now and then
  • Check online application in Inspect Real Estate
  • Call Rental and Employment References through Zoiper
  • Call Prospect and request for documents needed to proceed with application -Create New Tenancy in Property Tree
  • Draft Lodge New Bond for New Tenancy through Bonds online
  • Send Welcome Letter
  • Upload Application Form and IDs in Property Tree
  • Draft lease for New Tenancy document integrated REIWA Property Tree -Upload signed New Tenancy Lease in Property Tree
  • Upload signed Lease and update lease start and end date through Property Tree -Draft lease renewal document integrated REIWA Property Tree
  • Draft rent increase Form 10 integrated REIWA Property Tree
  • Draft Bond Variation online
  • Process Invoicing tenants through Property Tree
  • Update Rent increase date in Property Tree
  • Draft inspection report through Inspection Express
  • Generate CMA (Comparative Market Analysis) Report through RP Data Core Logic -Extract and generate Lease Expiry through Property Tree to Airtable
  • Extract and generate Rent Review Expiry through Property Tree to Airtable
  • Extract and generate Arrears through Property Tree to Airtable
  • Gather information in realestate.com.au for Suburb stock, Surrounding Suburb Stock and Median Rent -Email tenant of their intention before lease expires
  • Inform and communicates with Property Managers through MS Teams or through Outlook
  • Update cloud-base (Fresh Cloud) spreadsheet of Property Managers Lease Renewal Fees
  • Advise and remind Property Managers if lease has not been returned by the Tenant
  • Attend morning meetings everyday with Property Managers
  • Attend weekly Property Manager's Meeting

Customer Service Representative

Industry:

Telecommunication

Employment Period:

September 2011 to October 2012 (13 Months)

Duties and Responsibilities:

  • Assist customers in porting of numbers
  • Assist customers in troubleshooting their phones

Customer Service / Technical Support

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2012 to June 2013 (5 Months)

Duties and Responsibilities:

  • Receive inbound calls from customer and assist them by troubleshooting their internet modem
  • Provide an option and walk through with the step by step troubleshooting
  • Schedule maintenance and Technician visit to customer's location
  • Make sure that KPI's are met and exceed the expectation

Chat Support Representative( Norton Symantec)

Industry:

Computer / Information Technology (Software)

Employment Period:

August 2013 to February 2014 (6 Months)

Duties and Responsibilities:

  • Receive incoming chats worldwide
  • Assist customer with their Anti-virus issue
  • Basic troubleshooting by remote access to customers computer
  • Uninstalling and reinstalling Norton Anti-Virus
  • Removing of virus mannually through remote access

Customer Service Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

May 2013 to December 2014 (19 Months)

Duties and Responsibilities:

  • Receive inbound calls from customer and assist them with activating their Netspend card
  • Provide exceptional customer service
  • Provide accurate information of transactions made and breakdown

VA (PROPERTY MANAGER)

Industry:

Property / Real Estate

Employment Period:

January 2014 to June 2016 (29 Months)

Duties and Responsibilities:

  • Team Huddle and discuss what should be prioritized.
  • Check email if rental Prospects sent their application form
  • Review the form if there are missing field that the Prospect missed
  • Call Landlord, co-worker, supervisor or manager as their reference number for background checking
  • Review and send contracts via Email
  • Contact Prospect that the application was approved, sign the contract and ask if when to move in 
  • Email and text to existing tenants reminding them to pay their monthly rental
  • Email tenants of their eviction letter from court
  • Contact repair man and schedule for repair

Senior Team Leader

Industry:

Healthcare / Medical

Employment Period:

February 2017 to May 2019 (26 Months)

Duties and Responsibilities:

  • In charge of daily operation
  • Interviewing of applicants
  • Training of New Hires ( Account Specific )
  • Reporting and discussing bonus Grid to the CEO
  • Interviewing, Training and assigning of Doctors task for DME prescription
  • Ensuring that agents met the expected Sales Quota for the day 

Team Leader II

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2019 to July 2021 (19 Months)

Duties and Responsibilities:

  • Coaching and feedback to 15 agents
  • Upload and serve sanctions during coaching session
  • Extract and filter Team Break and Shifting Schedule to G-sheet
  • Collate pay disputes for the whole site
  • Huddle and update team standing
  • Tracks all system issues reported by the agent
  • Other Admin Tasks assigned by Operations Supervisor

Education History

Field of Study:

Hospitality/Tourism/Hotel Management

Major:

BSMT

Graduation Date:

March 15, 2005

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Customer Service, Customer Support, Inbound Calls, Outbound Calling, Virtual Assistant Skills, Leadership, Team Management,

INTERMEDIATE ★★

    Chat SupportEmail management

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: Download: 16.42, Upload: 33.78
  • Internet Type: DSL
  • Hardware Type: Desktop
  • Brand Name: Dell
  • Processor: Core i5
  • Operating System: Windows 10

All-inclusive Rate: USD $6.20/hr

Jennifer

Candidate ID: 305945


ADVANCED

    Customer Service, Technical Support, Chat Support, Hubspot CRM...

INTERMEDIATE

    Administrative Skills...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time New Zealand Daylight Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 6.20 per hour or $USD 1074.54 per month

Remote Staff Recruiter Comments

  • Jen took Nursing in college and has 10 years of work experience in the BPO industry. She was a Technical Support Specialist for a telecommunications account catering to US-based clients and she recently worked as a contractor of Remote Staff for almost 5 years.
  • She was a Customer Service Support for an e-commerce business in Australia through Remote Staff where she was exposed to logistics (tracking parcels and coordinating with drivers) and became familiar with freight forwarding. She was exposed to monitoring and tracking of orders too. 
  • She is competent in providing customer service through calls, emails, and chats.
  • She used to work with manufacturing companies that sell gadgets like laptops, TVs, accessories, and other electronic products.
  • She is highly skilled in supporting the following tasks:
    • email management
    • calendar management
    • data entry
    • phone handling
    • sales
    • appointment setting
    • account management 
    • vendor verification
    • onboarding of business partners
  • She has basic knowledge of lead generation.
  • She handled an average of 128 tickets for calls, emails, and chats.
  • She is proficient with MS Office, Amazon, Zendesk, Freshdesk, Power BI, Air Table, Slack, and Google Suite.
  • She is available to start immediately and is amenable to working part-time in any schedule.
Predictive Index Behavioral Profile - Specialist

Strongest Behaviors
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks and follow up to ensure they’re done properly and on time.
  • Operationally, as opposed to socially, focused. Thinks, in specific terms, about what needs to be done and how to do it accurately and flawlessly; follows, in a literal way, that execution plan.
  • Driven to protect the company against risk by thoroughly leveraging their background and strictly following “the book.”
Behavioral Summary

Jennifer is a very conscientious person, particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within own area of expertise.

Reserved, serious, and always concerned with the exact correctness of the work. Self-discipline, sense of duty, and respect for authority and tradition are strong qualities in Jennifer, who takes responsibilities very seriously.


Employment History

Senior Customer Support Associate

Industry:

Transportation / Logistics

Employment Period:

August 2018 to March 2023 (55 Months)

Duties and Responsibilities:

Senior Customer Support Associate - Customer Service Department
  • Assisted customers via phone calls, emails, and chats.
  • Managed the tracking of returns and deliveries for parcels from local stores.
  • Took on the role of escalation support and process trainer.
Admin Assistant - Logistic Department and Onboarding Team
  • Served as dispatch support for the Amazon home delivery project in 2020.
  • Supported account managers in the onboarding process for new partner stores, including sending contracts, creating profiles in Airtable, and conducting phone call training.
  • Contributed to the loss prevention team by identifying and resolving missing parcels in store

Technical Support Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2013 to August 2018 (61 Months)

Duties and Responsibilities:

Technical Support II - Verizon Telecommunication 2015 - 2018 
  • Assisted customers in troubleshooting home phone, internet, and television (FIOS) issues.
  • Initiated technician dispatches to the area if problems could not be resolved over the phone.
  • Coordinated with the network office for outage diagnosis. Sales
Chat Support - Toshiba America 2013 - 2015 
  • Guided customers in selecting the right laptop for their needs and processed online orders.
  • Addressed customer inquiries regarding order status, returns, and exchanges.
  • Creating quotations for sales inquiries and business orders

Sales Chat Support

Industry:

Electrical & Electronics

Employment Period:

January 2013 to January 2015 (24 Months)

Duties and Responsibilities:

  • Guided customers in selecting the right laptop for their needs and processed online orders.
  • Addressed customer inquiries regarding order status, returns, and exchanges.
  • Creating quotations for sales inquiries and business orders

Customer Support - Billing Department

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

April 2012 to January 2013 (9 Months)

Duties and Responsibilities:

  • Helped customers understand their bills through phone calls.
  • Assisted customers in the activation of their phones.
  • Created new additional accounts for customers.

Proof Reader | Freelance

Industry:

Retail / Merchandise

Employment Period:

March 2023 to March 2024 (12 Months)

Duties and Responsibilities:

  • Proof reads articles that will be published for e-commerce websites.
  • Create Contents for specific topics as per client request

Virtual Assistant

Industry:

Entertainment / Media

Employment Period:

May 2024 to February 2025 (9 Months)

Duties and Responsibilities:

  • Assisted in sourcing client leads, including venues, concert tour hosts, coordinators, and public relations professionals to expand business opportunities.
  • Developed and maintained relationships with key industry contacts to facilitate successful partnerships and event planning.
  • Collaborated on upcoming projects and video shoots, helping to organize creative ideas and document key details to ensure seamless execution.
  • Provided logistical support to streamline project planning and enhance efficiency.

Education History

Field of Study:

Nursing

Major:

Nursing

Graduation Date:

March 30, 2006

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Customer Service, Technical Support, Chat Support, Hubspot CRM, Salesforce CRM,

INTERMEDIATE ★★

    Administrative Skills

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: Download: 40.38 Upload: 49.48
  • Internet Type: Cable
  • Hardware Type: Laptop
  • Brand Name: Huawei
  • Processor: AMD Ryzen 7
  • Operating System: Windows 11

All-inclusive Rate: USD $6.98/hr

Jennielyn

Candidate ID: 305495


ADVANCED

    Phone Support, Quality Assurance, Quality audit, Quality Management...

INTERMEDIATE

    Email Support, Chat Support, Email management...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 6.98 per hour or $USD 1210.66 per month

Remote Staff Recruiter Comments

  • Jenna took Electronics and Communications Engineering in college. She's been working since 2006 in the BPO and handled financial services and healthcare campaigns. She was a former contractor of an NZ-based liquid management solutions business through Remote Staff for 7 months as a Warranty Claims and Customer Service Specialist.
  • At present, she is employed as a Healthcare Advisor in a BPO.
  • Some of her responsibilities include:
    • Responsible for assessing customers' claims and disputes
    • Responsible for making decisions and granting customers' claims
    • Receive customer inquiries and escalations regarding our services
    • Responsible for assisting, adjusting, and reprocessing medical claims
    • Responsible for finding healthcare providers and facilities for customers with medical needs
    • Responsible for quoting benefits for client’s medical coverage
    • Responsible for troubleshooting ordering and delivery errors in the most cost-efficient way for the client.
  • She used several applications and software such as Microsoft Office Apps (Word, Excel, PowerPoint), Citrix, Salesforce, Verint, Epic, Canva, UI Path, CPF, CED, and other DOS-based tools.
  • She can start after 2 weeks.
  • She is amenable to a day shift, preferably a full-time role.
Predictive Index Behavioral Profile - Persuader

Strongest Behaviors
  • Collaborative; usually works with and through others. Intuitive understanding of team cohesion, dynamics, and interpersonal relations.
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
Behavioral Summary

Maggie is an engaging, stimulating communicator, poised and capable of projecting enthusiasm and warmth, and of motivating other people.

Has a strong sense of urgency, initiative and competitive drive to get things done, with emphasis on working with and through people in the process. Understands people well and uses that understanding effectively in influencing and persuading others to act.


Employment History

Quality Analyst

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2020 to September 2023 (37 Months)

Duties and Responsibilities:

  • Ensuring that customer service representatives on the floor adhere to client expectations
  • Providing weekly/monthly analytics and end-of-day reports for the line of businesses that I handle for the company
  • Quality Talks for new-hire batches
  • Call calibration with clients
  • Call certification for trainees
  • Call audits and coaching
  • Reviewing, overturning and escalating calls as stipulated in the company's Call Handling Guidelines
  • In charge of presenting month ending analytics to senior operation managers, operation managers, team managers, team leads, and clients

Claims and Warranty Customer Support

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2018 to February 2019 (6 Months)

Duties and Responsibilities:

  • Load and process incoming claims in Salesforce
  • Communicate claims/issues to the team
  • Quality meetings with client
  • Communicate with customer the progress and status of their claim
  • Communicate with Operations to resolve claims
  • Load claims to Freight Forwarders for damage in transit
  • Generate credits as required and upon confirmed receipt of goods returned
  • Prepare documentation for refunds and forward to Accountant to process
  • Weekly Claims Report to Operations Manager
  • Co-ordinate contractors and repairs nationwide

Account Associate II

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

November 2016 to May 2018 (18 Months)

Duties and Responsibilities:

  • Responsible for assessing customers' claims and disputes.
  • Responsible for making decisions and granting customers' claims.
  • Receive customer enquiries and escalations regarding our services.
  • Responsible for mentoring and sharing of best practices in call handling to members of the team.
  • Ensure that the qualities of customer contacts meet our clients’ expectations.

Disputes and Claims Specialist

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2006 to February 2015 (98 Months)

Duties and Responsibilities:

  • Responsible for assessing customers' claims and disputes.
  • Responsible for making decisions and granting customers' claims.
  • Receive customer enquiries and escalations regarding our services.
  • Responsible for mentoring and sharing of best practices in call handling to members of the team.
  • Ensure that the qualities of customer contacts meet our clients’ expectations
 
ACCOMPLISHMENTS:
  • Consistently earned the "Top Performer of the Month" award for our account.
  • Have earned the company's Platinum Award for completing 9 years of service with the company

Healthcare Advisor

Industry:

Healthcare / Medical

Employment Period:

October 2023 to December 2023 (2 Months)

Duties and Responsibilities:

  • Responsible for assisting, adjusting, and reprocessing medical claims.
  • Responsible for finding health care providers and facilities for customers with medical needs.
  • Responsible for quoting benefits for client’s medical coverage.

Education History

Field of Study:

Engineering (Electrical/Electronic)

Major:

Electronics and Communications Engineering

Graduation Date:

April 1, 2006

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Phone Support, Quality Assurance, Quality audit, Quality Management, Salesforce Analytics, Microsoft Excel, Citrix CRM, Training and Development, Analytical Review,

INTERMEDIATE ★★

    Email SupportChat SupportEmail management

Work at Home Capabilities:

  • Internet Bandwidth: Greater than 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/15974231525
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: Acer
  • Processor: AMD Ryzen 5
  • Operating System: Windows 10

All-inclusive Rate: USD $6.69/hr

Jo

Candidate ID: 289345


ADVANCED

    HelpDesktop Support, HelpDesk Ticketing, Virtual Assistant Skills, Customer Service...

INTERMEDIATE

    Chat Support, Email Support...

Employment Preferences

Availability:
Full Time Part Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Part Time: $USD 6.69 per hour or $USD 579.81 per month

Full Time: $USD 6.69 per hour or $USD 1159.61 per month

Remote Staff Recruiter Comments

  • Jo has more than 10 years of relevant work experience. She has performed various roles in different companies where she supported the following tasks:
    • Customer service
    • Technical support
    • Handle escalation calls
    • Ticketing system
    • Outbound and Inbound calls
    • Chat support
    • Email support
    • Billing and payments
    • Virtual Assistant
  • Her biggest achievement was doing/implementing the process improvement from one of her client and lead the team.
  • During her BPO employment she handled different accounts such as:
    • AT&T
    • Comcast
    • Time Warner Cable
    • Bellsouth
  • She worked with US client.
  • She is proficient with MS Excel, Front, Helpwise, Jira, Office 365 and Google suite.
  • She needs 2 week's notice to start.  She is amenable to working the day shift for full-time position.
Predictive Index Behavioral Profile - Altruist

Strongest Behaviors
  • Careful with rules; precise, "by the book", fast-paced, and literal in interpreting rules, schedules and results.
  • Detail-oriented and thorough; works to ensure things don’t fall through the cracks, and follows up to ensure they’re done properly and on time.
  • Driven to achieve operational efficiencies: thinks about what needs to be done and how it can be done as fast as possible while maintaining a high-quality outcome. 
Behavioral SummaryWorks at a faster-than-average pace; is attentive to details and both quick and accurate in handling them. Jo Mary Rose is, however, too impatient to enjoy working with details as repetitive routine or as a primary responsibility.

Eager to be sure that things are done exactly right, they’ll follow-up carefully and closely if the work requires delegation of details to others. When it is necessary to be critical, will try to do that in a constructive, supportive manner. Their sense of urgency and sense of duty combine to make someone who is actively concerned about the timeliness, as well as the correctness, of any work for which they are held responsible.


Employment History

Sr. Technical Support Specialist (At&t Mobility | COMCAST | Time Warner Cable | Bellsouth)

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

October 2005 to June 2011 (68 Months)

Duties and Responsibilities:

  • Provided troubleshooting steps over the phone to resolve application and connectivity issues reported by the customer.
  • Bridged gap between company and consumers and ensured to make both ends meet without compromising the best interest of the company.
  • Answers concerns regarding billing and other charges on the bill.
  • Gave credits to qualified customers.
  • Provided courtesy or escalated callbacks to customers who had repeated issues or complaints about the Level1 representative they spoke with.
  • Performed SME/Floor support duties and served as Team Lead back up.

Technical Data Customer Services Manager

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

January 2012 to December 2012 (11 Months)

Duties and Responsibilities:

  • Responsible and 100% accountable for proactively coordinating and managing complex order lifecycle support for clients and service commitments necessary to exceed client expectations by providing a single point of contact from receipt of order through successful deliver
  • Provide complex aftermarket ordering and service support 
  • Receive order requests from customers and validate the accuracy of the information provided
  • Proactively maintain an understanding of escalation processes established for each step of order lifecycle, ensuring it is followed when needed

Cloud Services Technical Service Delivery Management Support

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

December 2012 to December 2015 (36 Months)

Duties and Responsibilities:

  • Reviews client contract and ensure that the service delivery provided are within the agreement.
  • Provide client order quotation and invoicing based on the contract signed by the client.
  • Improve overall customer experience for production and service delivery activities
  • Ensure SLA’s are achieved and client expectations are met (or exceeded) by the team.
  • Point of escalation.
  • Create process improvement and action plan to drive continuous improvement. Conflict management. Incident management.
  • Work closely with Professional Services, project resource members and cross-functional teams.
  • Provide training/mentoring to new hires
  • Review and provide performance feedback/appraisal to resource and Manager. Attend management and client call.
  • To provide reports to an agreed schedule (or on request), including management and account performance reports.
  • Escalate issues to Manager/Director when there are quality issues to help minimize recurrence.
  • Reviews and set yearly team goals with the team Manager and Director, cascades and explains it to the team to make sure everyone is aligned to these goals and that they will know how these will be met.

Lawnstarter

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

June 2016 to April 2019 (34 Months)

Duties and Responsibilities:

  • Pulled up all existing tickets, equally distributed these amongst the team on a daily basis
  • Handled Tier3 Level tickets and assigned to the appropriate team

Short Term Disability Claims Representative

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

July 2019 to June 2021 (23 Months)

Duties and Responsibilities:

  • Made outbound calls based on the tasks assigned to my bucket.
  • Reviewed short term disability documentation requirements
  • Disability claim endorsement to Short Term Disability Examiner for review/approval. Followed up on missing requirements for the disability claim.
  • Scheduled follow up as needed.

Helpdesk Team Lead

Industry:

Call Center / IT-Enabled Services / BPO

Employment Period:

June 2019 to July 2022 (37 Months)

Duties and Responsibilities:

  • Provides assistance over the phone to customers.
  • Performed retention call evaluations. Handled retention calls.
  • Made collection calls for unpaid invoices. Managed all communication channels like email, SMS, and chat
  • Responsible in equal messaging task assignments and ensuring all tasks are completed within the SLA allotted for each task.
  • Call quality evaluations for phone representatives.

Education History

Field of Study:

Political Science

Major:

Political Science

Graduation Date:

March 15, 2005

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    HelpDesktop Support, HelpDesk Ticketing, Virtual Assistant Skills, Customer Service, Customer Handling,

INTERMEDIATE ★★

    Chat SupportEmail Support

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: https://www.speedtest.net/result/14223172947
  • Internet Type: Fiber
  • Hardware Type: Desktop
  • Brand Name: Lenovo
  • Processor: Intel Core i3
  • Operating System: Windows 10

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

**Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.

Your All-In-One Guide to Hiring Top-Notch Customer Service

Attracting customers is one thing; retaining them is another.

In a time where online reviews and social media influence buying decisions, effective customer service is a significant advantage.

Investing in it not only improves your customer retention and brand reputation, but your bottom line as well.

According to research, increasing customer retention by just 5% can boost your profits by anywhere from 25% to 95%, depending on your industry.

Furthermore, acquiring new customers is five to seven times more expensive than retaining them.

To achieve this, you’ll need top-notch customer service representatives. However, if you’re just starting out, you might not have the budget to hire on-site agents.

Fortunately, a more affordable alternative exists: outsourcing your needs to qualified remote customer service specialists, especially in the Philippines where they’re renowned for their hospitality.

Here’s an in-depth guide to getting started.

Timing is Key: Knowing When to Hire Customer Service Personnel

Still on the fence about hiring customer service specialists? Watch out for these signs:

Identifying the Signs That Your Business is Ready for a Dedicated Customer Service Team

You need specialized customer service agents if your business is facing:

Declining Customer Satisfaction and Rising Churn:

Declining Customer Satisfaction and Rising Churn:

When you notice a drop in customer satisfaction scores and/or an uptick in customer churn, it may mean that your ad hoc support is failing to meet your customer’s expectations.

High Volume of Inquiries and Complaints:

High Volume of Inquiries and Complaints:

If customer emails, calls, live chat requests, and support tickets are piling up faster than your team can handle, it’s a clear sign they’re being stretched too thin.

Rapid Business Growth:

Rapid Business Growth:

If the sudden surge of new customers is outpacing the growth of your support staff, it’s time to scale up to maintain quality customer experience.

Increased Product or Service Complexity:

Increased Product or Service Complexity:

As your products/services become more sophisticated, your customers may need more specialized help to make the most of them.

Operational Inefficiencies:

Operational Inefficiencies:

If you need to pull employees from their core tasks to address support issues, it’s a clear sign you need a dedicated customer service team to provide operational support.

How Timely Hiring of Customer Service Staff Can Propel Business Growth

Let’s now see the benefits of hiring experienced customer support staff on tim

Faster Problem Solution and Operational Efficiency:

Faster Problem Solution and Operational Efficiency:

A dedicated customer service team helps streamline support processes, reduce response times, and prevent issues from further escalating.
This efficiency not only improves customer relationships but also frees your other teams to focus on growth initiatives.

Enhanced Customer Experience and Loyalty:

Enhanced Customer Experience and Loyalty:

Bringing a dedicated customer care specialist as demand for your services/products increases lets you respond quickly to customer inquiries and resolve issues efficiently.

Reduced Churn and Increased Retention:

Reduced Churn and Increased Retention:

When customers receive timely, high-quality support, their likelihood of reusing your products/services increases.
A lower churn rate means that you won’t have to spend more to acquire new customers, while existing ones will generate more revenue over a longer period.

Gain Valuable Customer Insights:

Gain Valuable Customer Insights:

A robust customer support team can gather and analyze customer feedback effectively, allowing you to refine your products/services, marketing strategies, and identify new revenue opportunities.

Competitive Advantage:

Competitive Advantage:

Companies that invest in customer service tend to build stronger trust-based relationships with their customers.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

The Recruitment Journey: Finding the Right Talent

To build the ideal customer support team, you must first know where to look for qualified candidates and how to attract them.

Effective Strategies to Attract and Assess Customer Service Talent

Here are some ways you can attract top customer support specialists and assess their skills:

Build a Strong Employer Brand:

Build a Strong Employer Brand:

Showcase your company’s positive work culture, career advancement opportunities, and employee well-being on your website and social media accounts to attract high-quality candidates.

Offer Competitive Compensation and Benefits:

Offer Competitive Compensation and Benefits:

Ensure your salary packages, bonuses, and benefits (i.e., flexible schedules, health insurance, and professional development programs) are competitive enough to draw and retain top talent.

Utilize Structured Behavioral Interviews and Scenario Assessments:

Utilize Structured Behavioral Interviews and Scenario Assessments:

Incorporate behavioral questions and theoretical scenarios to evaluate candidates’ problem-solving skills, empathy, and ability to handle difficult customer situations.

Implement Skills and Personality Assessments:

Implement Skills and Personality Assessments:

Use customer aptitude tests, personality assessments, and situational judgment tests to objectively evaluate your candidate’s suitability for the role.
These data-driven assessments provide unique insights into how well a candidate performs in a high-pressure, customer-facing environment.

Create a Positive Candidate Experience:

Create a Positive Candidate Experience:

Streamline your hiring process with clear communication, timely feedback, and a smooth interview process.
Aside from helping you secure top talent, doing this also improves your employer brand.

Leveraging Various Recruitment Channels for the Best Fit

The growing popularity of remote work means that geographical boundaries are no longer an obstacle to finding high-quality customer service specialists.

Here’s how you can leverage this to find candidates best suited to your business’s needs:

Define The Profile of Your Ideal Candidate:

Define The Profile of Your Ideal Candidate:

Before you start looking for candidates, you must clearly outline the skills, experience, and cultural fit you’re looking for.

Use Specialized Job Boards

Use Specialized Job Boards

Post your job ads on LinkedIn, GlassDoor, or industry-specific job boards where candidates with the qualifications you need are likely to search.

Leverage Social Media Recruiting:

Leverage Social Media Recruiting:

Use channels like Facebook, Twitter, or Instagram to showcase your company’s culture, share employee testimonials, and advertise open positions to attract good candidates.

Implement Employee Referral Programs:

Implement Employee Referral Programs:

Encourage your current employees to refer candidates by offering incentives.
Referrals usually come with the benefit of being pre-vetted by trusted team members.

Partner With Outsourcing Companies:

Partner With Outsourcing Companies:

Working with trusted outsourcing companies, like Remote Staff, makes it easier to find pre-vetted candidates or fill out a position quickly.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Crafting the Ideal Customer Service Team

Let’s now discuss the various skills and qualifications your customer support specialists should have:

Key Qualities to Look for in Potential Customer Service Hires

Ideal customer service representatives must possess the following skills:

Excellent Communication Skills:

Excellent Communication Skills:

Clear, concise, and friendly written and verbal communication is crucial for understanding and addressing customer needs.

Empathy and Active Listening Skills:

Empathy and Active Listening Skills:

The ability to genuinely understand a customer’s feelings and concerns helps build trust and effectively resolve issues.

Problem-Solving Skills:

Problem-Solving Skills:

Effective representatives must be capable of quickly analyzing issues and providing solutions, which is critical in resolving complaints on inbound calls and addressing potential customer concerns during outbound calls.

Patience and Resilience:

Patience and Resilience:

Customer service can be very challenging. Thus, look for individuals who remain calm under pressure, are patient with repetitive inquiries, and handle difficult situations gracefully.

Attention to Details:

Attention to Details:

Accuracy is vital in documenting customer interactions, following processes, and ensuring solutions are thoroughly implemented for long-term customer satisfaction.

Strong Technical Proficiency:

Strong Technical Proficiency:

Depending on your industry, your candidate may also need to be familiar with product-specific tools, help desk software, and CRM systems.

Why is the Blend of Soft Skills and Technical Knowledge Crucial for Customer Service?

When it comes to customer support, having the right mix of soft and technical skills lets your representatives build rapport and trust with your clients. This, in turn, significantly improves customer satisfaction and encourages loyalty to your business.

In addition, technical knowledge in your field, services, and products allows them to quickly diagnose and resolve issues.

Furthermore, in modern call centers and digital support environments, agents handle both inbound and outbound calls, live chats, and emails, where a combination of soft and technical skills helps them maintain consistent service quality.

Finally, representatives with both skill sets can identify and leverage sales opportunities during customer interactions without compromising the quality of service.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Setting Up Your Customer Service Team for Success

Besides the right skill set, your candidates will also need the right tools and onboarding to succeed in their tasks.

Essential Tools and Technologies for an Efficient Customer Service Operation

Here are some equipment and software your customer support specialists need to perform their tasks optimally:

Customer Relationship
Management (CRM) Systems:

Tools like Salesforce, Freshdesk, or Zendesk centralize customer data and track interactions across channels to help agents access customer histories and manage follow-ups.

Ticketing and Helpdesk Software:

Solutions like Zendesk or Freshdesk offer dashboards and automation features so your specialists can manage and prioritize incoming inquiries to ensure timely resolutions.

Workforce Management
and Scheduling Tools:

Tools like Aspect help optimize staffing levels and manage shift scheduling to meet fluctuating demand in a call center environment.

Omnichannel Communication Platforms:

These integrate various channels (email, social media, phone) so your specialists have a unified view of customer interactions.

Live Chat and Chatbot Solutions:

These tools provide real-time assistance through live chat interfaces or AI-powered chatbots (e.g., Intercom, LiveChat, or Drift) that can handle routine inquiries 24/7.

Analytics and Reporting Tools:

Business intelligence tools like Power BI or Tableau help track and analyze performance data to continuously improve service levels.

The Role of Effective Onboarding in Building a Competent Team

Effective onboarding programs provide new hires with comprehensive training on your services/products, systems (i.e., CRM and call center software), and company processes.

Doing so ensures they can readily handle inbound and outbound calls, quickly resolve customer issues, and support sales activities.

Additionally, onboarding is your chance to communicate your company’s values, customer-centric philosophy, and service standards to your new hires so they can better align their services with your branding.

Finally, a robust onboarding process can make your new hires feel valued and supported, which fosters loyalty and reduces turnover.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Ongoing Development: Training and Support

To meet the demands of today’s ever-changing business environment, your team must constantly hone their skills and learn new ones.

The Importance of Continuous Training and Skill Development for Customer Service Teams

Regular training ensures your team remains updated with your product’s features, evolving technologies, and best practices regarding customer service.

This helps them become more efficient at handling customer queries, which leads to faster resolution times and more consistent service quality.

Aside from improving their skills, investing in your team’s development increases their job satisfaction and retention since they feel more valued at work.

Also, well-trained customer support specialists can better identify opportunities to segue offering additional products/services during customer interactions without relying on aggressive sales tactics.

Strategies to Foster Growth and Development Among Customer Service Staff

Here are some ways you can support the continuous growth of your customer support team:

Provide Access to Professional Development Resources:

Give your employees access to online courses, workshops, and certifications relevant to customer service, sales, and related technology so they remain updated on industry trends.

Implement Regular Performance Reviews and Feedback:

Use these to provide constructive feedback, address any skill gaps, set goals, and recognize achievements so employees know what they’re doing well -and where they can improve further.

Clear Career Path Development:

Create transparent career progression plans outlining opportunities for advancement within the department like moving into supervisory roles or more specialized functions to boost motivation and retention.

Mentorship and Coaching Programs:

Pair new or less experienced team members with seasoned mentors to facilitate knowledge transfer, real-time feedback, and personal growth to the former.

Incentive and Recognition Programs:

Recognize and reward employees for exceptional performance with bonuses, awards, and/or public acknowledgment.

Invest in Technology and Tools Training:

Ensure your customer support staff remains proficient with the latest CRM, helpdesk, and communication tools.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Budgeting and Cost Management in Customer Service

Want to build your customer support team without breaking the bank? Here’s how:

Understanding and Planning for the Costs of Hiring and Maintaining a Customer Service Team

Before you start building a remote customer support team, consider the following first:

Recruitment and Onboarding Costs:

      • Job Advertising and Sourcing: Expenses for posting on job boards (i.e., LinkedIn or Indeed) or partnering with outsourcing companies.
      • Interviewing and Onboarding: Aside from the costs of onboarding programs, remember to consider the time and resources spent on the recruitment process.

Salaries and Benefits:

      • Base Salary: Research industry benchmarks for remote customer service roles as salaries vary based on experience, specific responsibilities, and even location.
      • Benefits: Health insurance, 401 (k) matching, paid time off, and other benefits are crucial for attracting qualified customer service representatives.

Technology and Tools:

      • Customer Relationship Management (CRM) and Helpdesk Software: Paying for a subscription to use apps like Salesforce and Zendesk is essential for managing customer interactions and tracking performance.
      • Hardware and IT Support: Set aside a budget for computers, headsets, and possible IT support to ensure smooth remote operations.

Training and Development:

      • Continuous Learning: Provide a budget for regular training sessions, workshops, or e-learning subscriptions to keep your team updated on best practices, soft skills, and any new technology.

Balancing Quality and Budget in Customer Service Operations

Here’s how to get the best possible customer service support while sticking to your budget:

Set Data-Driven Performance Metrics:

Before hiring a customer support specialist/team, establish their Key Performance Indicators (KPIs) like Customer Satisfaction (CSAT), first response time, and resolution rate. This helps you track their performance and make targeted adjustments without overspending.

Consider Flexible Staffing Models:

Use a mixture of full-time and part-time staff to effectively manage customer demand. This flexible setup lets you scale your workforce based on seasonal peaks or changing call volumes.

Invest in Efficient Technology:

Use automation tools and AI-powered chatbots to help handle routine queries, reduce manual workload, and lower operational costs.

Selective Outsourcing:

Consider outsourcing certain functions (like after-hours support) to remote customer service specialists to maintain high service levels without needing a full-time, in-house team.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Expanding Your Reach: Global and Local Customer Service

Planning on taking your business global?

Here’s how a remote customer support team can help you make this a reality.

Expanding Your Reach: Global and Local Customer Service

Planning on taking your business global?

Here’s how a remote customer support team can help you make this a reality.

The Benefits of Having a Diverse, Culturally Aware Customer Service Team

Having a global remote customer support team gives your business the following benefits:

Enhanced Customer Communication:

Enhanced Customer Communication:

Customer support specialists who understand cultural nuances help minimize misunderstandings with a global customer base and foster a more personalized service experience.

Improved Customer Experience and Loyalty:

Improved Customer Experience and Loyalty:

When customers feel understood and valued, especially if your support team empathizes with their cultural or regional background, they’re more likely to remain loyal.

Innovation and Creative Problem-Solving:

Innovation and Creative Problem-Solving:

Diverse perspectives drive innovation; team members from various backgrounds can offer unique ideas and solutions, leading to more effective strategies for resolving customer issues.

Extended Operational Support:

Extended Operational Support:

Having team members across different regions and time zones enables 24/7 support.

Broader Market Insight:

Broader Market Insight:

Expanding to a new market? A culturally diverse team provides valuable insights into local customs, preferences, and emerging market trends.

Tailoring Customer Service Strategies to Different Markets and Regions

When expanding your business to a new market or region, it’s important to do the following:

Conduct In-Depth Market Research:

Conduct In-Depth Market Research:

Use surveys, focus groups, and local market data to understand your target audience’s specific needs, preferences, and pain points so you can tailor your products/services better to them.

Localize Communication:

Localize Communication:

Adapt language, tone, and communication styles that reflect your target market’s local customs and cultural norms.
This may involve hiring bilingual or multilingual agents for support.

Adjust Operating Hours:

Adjust Operating Hours:

Ensure that support is available during the local business hours for each region you’re operating in.
Consider setting up region-specific shifts or remote teams that cover different time zones.

Leverage Multi-Channel Support Tools:

Leverage Multi-Channel Support Tools:

Use technologies supporting various communication channels (i.e., email, live chat, social media) and integrate seamlessly across various regions.
Furthermore, tools like CRM systems and helpdesk software can be customized to manage region-specific queries.

Adapt Service Scripts and Policies:

Adapt Service Scripts and Policies:

Modify your FAQs, automated responses, and service scripts to address region-specific questions or concerns.

Building Core Competencies in Customer Service

Use automation tools and AI-powered chatbots to help handle routine queries, reduce manual workload, and lower operational costs.

Essential Customer Service Skills and How to Develop Them Within Your Team

Let’s take a look at the crucial skills your customer support team needs and ways to hone them:

    • Effective Communication:Organize workshops covering verbal and written communication techniques, with a focus on clarity, tone modulation, and active dialogue.
      In addition, you can try simulating real-life situations so they can practice explaining solutions to various issues, then provide constructive feedback afterwards.
    • Active Listening and Empathy: Implement exercises that help your agents step into the customer’s shoes. For instance, have them share a time they felt misunderstood and discuss what would’ve helped.
      Furthermore, regularly review customer satisfaction surveys and testimonials to determine areas for improvement.
    • Problem-Solving and Critical Thinking: Review previous customer issues and work together with your team in discussing which solutions worked and why.
    • Technical Proficiency: Provide additional training sessions on your specific tools with practical, hands-on exercises. Also, encourage your team members to complete certifications offered by software providers and organize regular refresher courses whenever your systems are updated.

The Importance of Emotional Intelligence, Communication, and Problem-Solving in Customer Service

Emotional intelligence, effective communication, and efficient problem-solving are the cornerstone skills of effective customer service.

High emotional intelligence enables your customer support team to recognize and respond empathetically to customer emotions, which helps build trust and rapport.

On the other hand, clear and effective communication is vital for conveying information and providing accurate solutions to customers, whether it be through email, phone calls, or live chat.

Finally, at its core, customer support revolves around solving customer problems. Excellent problem-solving skills allow agents to quickly analyze a problem, identify its root cause, and offer an appropriate solution.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?

Advanced Customer Service Strategies

Aside from having a skilled customer support team, here are some ways you can further improve your customer experience:

Exploring Innovative Customer Service Methods Like Self-Service and Automation

Let’s take a look at some new strategies for affordably upgrading your customer support functions:

    • Self-Service Portals: Build intuitive knowledge bases, FAQs, and interactive tutorials/video guides to help customers find answers to their questions.
    • AI-Powered Chatbots and Virtual Assistants (VAs):Deploy chatbots on your website or mobile apps to handle routine inquiries 24/7.
      These tools can also incorporate sentiment analysis to escalate issues as needed, ensuring a smooth transition to human representatives if needed..
    • Automated Ticketing and Workflow Management: Use CRM and helpdesk systems to automatically route tickets based on priority to speed up response times.
    • Omnichannel Support Solutions: Integrate multiple communication channels (i.e., social media, email, phone, live chat) so customers have various options for reaching out to your business.

The Role of Customer Service in Driving Customer Loyalty and Retention

Customer service is crucial for building trust and creating lasting relationships with your target market.

By constantly providing prompt, friendly, and effective service, you ensure your customers feel heard and valued, which incentivizes them to continue patronizing your business.

Furthermore, effective customer support teams can help you gather valuable feedback during every interaction, allowing you to identify pain points and refine your processes.

Hiring effective customer service goes beyond having someone to answer customer complaints, it’s a strategic investment for your company’s future.

Having one enhances customer satisfaction, drives loyalty, and helps you stand out among your competitors – ultimately leading to further business growth.

Ready to start building your customer support team but don’t know where to start looking for skilled candidates? Remote Staff is here to help.

Aside from customer service representatives, you’ll also find skilled virtual assistants, virtual receptionists, and data entry clerks in our list of candidates.

So, what are you waiting for? Contact one of our Client Relations Executives (CREs) today and get started.

Ready to start building your customer support team but don’t know where to start looking for skilled candidates? Remote Staff is here to help.

Aside from customer service representatives, you’ll also find skilled virtual assistants, virtual receptionists, and data entry clerks in our list of candidates.

So, what are you waiting for? Contact one of our Client Relations Executives (CREs) today and get started.

Ready to Recruit and Retain your
Ideal Remote Workforce?

Ready to Recruit and Retain your Ideal Remote Workforce?