Maximize Your ROI: Onboard Pre-Vetted Remote Administrators to Streamline Operations and Protect Your Executive Time

Highly organized, proactive administrative professionals trained to manage heavy scheduling, inbox triage, CRM data entry, and back-office workflows.

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Maximize Your ROI: Onboard Pre-Vetted Remote Administrators to Streamline Operations and Protect Your Executive Time

Highly organized, proactive administrative professionals trained to manage heavy scheduling, inbox triage, CRM data entry, and back-office workflows.

By submitting this form, you agree to receive SMS or phone communications from Remote Staff, Inc. Message & data rates may apply. Reply STOP to opt out.

Why Hire Remote Administrators?

Stop letting calendar conflicts ruin your day, burying your leadership team in tedious data entry, or letting critical client follow-ups fall through the cracks because your team is stretched too thin.

We match you with experienced remote administrators capable of managing your daily operational workflows and back-office tasks—without the high overhead costs of local US office managers or domestic staffing agencies.

  • Check Business Systems Mastery: Deep expertise in industry-standard platforms like Google Workspace, Microsoft 365, Salesforce, HubSpot, Asana, Monday.com, and Slack.
  • Check Comprehensive Back-Office Support: Skilled in complex calendar management, inbox zero strategies, travel coordination, expense tracking, and professional document formatting.
  • Check US Market Alignment: Accustomed to American corporate culture, syncing perfectly with your local business hours and workflows from EST to PST.
  • Check Process Optimization: Exceptionally trained to document standard operating procedures (SOPs), maintain clean CRM databases, and ensure flawless internal team communication.
  • Check Rapid Operational Onboarding: Our streamlined matching pipeline ensures vetted, highly organized administrative specialists are securely integrated into your business within 7 to 14 days.
  • Check Substantial Overhead Reductions: Scale your administrative capacity while slashing traditional in-house benefits, payroll tax burdens, and physical office overhead.

What You Get

Every administrator you onboard through Remote Staff provides:

  • Rigorous technical and communication vetting, including comprehensive organizational tests, typing speed audits, and situational problem-solving assessments.
  • Hands-on expertise across maintaining impeccable digital filing systems, drafting professional correspondence, and coordinating cross-departmental projects.
  • Excellent English communication skills for effortless synchronization with your US-based executives, vendors, and internal teams.
  • Comprehensive administrative backing, handling all international HR management, compliance tracking, and providing a solid replacement guarantee.
  • Flexible administrative staffing models, whether you require a part-time virtual assistant for data entry or a full-time executive administrator for your C-suite.

Administrators for Any US Business Sector!


Administrative Scoping & Access Planning
Define your daily task volume, preferred software stack, communication protocols, and expected response times.


Candidate Selection & Evaluation
Assess a curated list of pre-screened administrative professionals, evaluating their past corporate experience, tech-savviness, and cultural alignment.


Secure Workspace & Workflow Integration
Onboard your chosen administrator securely into your email delegates, CRM platforms, project boards, and cloud storage files.


Daily Execution & Workflow Management
Drive operational efficiency through prompt inbox management, accurate data entry, seamless scheduling, and reliable vendor coordination.


Performance Review & Scaling Support
Reclaim your executive time, track administrative productivity, and seamlessly expand your back-office team as your corporate operations grow.

Everything is managed remotely with strict enterprise-grade data security protocols,, secure cloud access environments, and comprehensive non-disclosure agreements to safeguard your sensitive corporate communications and proprietary data.

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Explore Our Talents

Get A FREE Administrator Shortlist Start ASAP

Candidates:

109

Filter by Role:

*Booking interviews depend on candidates' availability and interest.

All-inclusive Rate: USD $9.06/hr

Maria

Candidate ID: 252309


ADVANCED

    Real Estate, Property Management, Sales, Administrative Support...

INTERMEDIATE

    Customer Service, Bookkeeping...

Employment Preferences

Availability:
Full Time
Preferred Timezone:
Australian Western Standard Time Australian Central Standard Time Australian Eastern Standard Time
Hourly & Monthly Rate:
(inclusive of service fee)

*Plus GST for Australian Businesses

Full Time: $USD 9.06 per hour or $USD 1570.42 per month

Remote Staff Recruiter Comments

Maria Gema is an experienced administrative professional with over six years of specialization in the Australian real estate industry. She brings a strong background in providing support to property managers, particularly in leasing, tenant management, and document processing. 

Technical & Industry Experience:
  • Gem has been working remotely since 2017 and is well-acquainted with the demands of virtual collaboration.
  • Her real estate admin background includes tasks such as preparing lease agreements, handling renewals and rent increases, coordinating with tenants and landlords, and managing compliance documentation.
  • She is adept at using platforms such as PropertyMe, PropertyTree, and other complementary tools like InspectRealEstate, Inspect Express, and PriceFinder.
  • Although she has limited experience handling rent allocations within real estate contexts, she is confident with basic bookkeeping due to her academic background in accountancy and her prior experience using Xero.
  • She is available to start immediately. 
Predictive Index Behavioral Profile - Artisan

Strongest Behaviors
  • Private, serious, introspective, and reserved. Takes time to connect to and trust new people.
  • Focused; can concentrate on the task at hand for long periods. Quickly notices and understands technical matters more than social ones. Consistent and patiently thoughtful.
  • Works at a steady, unwavering pace; most comfortable with familiar processes, environments, and co-workers. Doesn’t easily change.
  • Unhurried and deliberate, stable and will do things using the established process; finds it difficult to change these systems. Dependable, consistent and needs familiar environments and coworkers to be most productive.
  • Cooperative, easy-going, and agreeable in getting along with others. A focused, uncritical listener who won’t “rock the boat.”
Behavioral Summary

Maria Gema is thoughtful, disciplined, and particularly attentive to, careful of, and accurate with the details involved in the job. Identifies problems, and enjoys solving them, particularly within their area of expertise. Works at a steady, even pace, leveraging their background for the betterment of the team, company, or customer.

A modest and unassuming person, they work autonomously in their area of expertise. When working outside of that area, their drive is to seek specialized knowledge by finding definitive answers from written resources, authoritative management, or established subject-matter experts. Is most effective and productive when they work within or close to their specialty and experience, and prefers to stick to the proven way. If it becomes necessary for to initiate or adopt change, she will need to see cold, hard, evidence to prove that the new way is proven, complete, and yields high-quality results. In addition, they’ll carefully plan the implementation to minimize problems and maximize results.


Employment History

VA Office Admin Assistant

Industry:

Property / Real Estate

Employment Period:

May 2022 to February 2025 (33 Months)

Duties and Responsibilities:

  • Preparing signup packs and lease renewals for lease properties
  • Provided clerical support to company employees by copying and filing documents.
  • Created and updated digital files to maintain current accurate and compliant documents.
  • Email arrears reminders to tenantsProcessing invoices

Real Estate Admin Virtual Assistant

Industry:

Property / Real Estate

Employment Period:

January 2019 to November 2024 (70 Months)

Duties and Responsibilities:

  • Provided administrative support to real estate agents and property managers, managing multiple transactions simultaneously.
  • Created and updated property listings, ensuring accuracy across.
  • Assisted with contract preparation and document management, ensuring compliance with state regulations.
  • Managed CRM systems and led client communication.
  • Coordinated appointment scheduling and follow-ups, reducing administrative time by 15%.

VA - Lead Generation

Industry:

Entertainment / Media

Employment Period:

October 2018 to July 2019 (9 Months)

Duties and Responsibilities:

  • Opened new accounts and documented personal, demographic and payment information in system.
  • Educated customers on product and service benefits, explaining features and answering questions.
  • Pitched products and services to potential customers, securing new deals and sales opportunities.
  • Collaborated with marketing teams to develop and execute promotional strategies.
  • Set up appointments with interested customers according to schedule availability.

VA - Customer Service

Industry:

Apparel

Employment Period:

April 2017 to June 2019 (26 Months)

Duties and Responsibilities:

  • Outgoing calls and emails to current customers and asked openminded questions to determine needs.
  • Developed lasting relationships with customers, which helped to bring in additional business opportunities.
  • Developed and maintained user documentation to establish product understanding.

Customer Service/Travel Agent

Industry:

Travel / Tourism

Employment Period:

August 2014 to May 2017 (33 Months)

Duties and Responsibilities:

  • Responsible for the sales order process-taking orders, discussing customers requirements and providing knowledgeable advice regarding their flight itenrary.
  • Responsible for ensuring that customer enquiries are resolved at first point of contact.
  • Promoting company’s products and services to customers.
  • Handling objections professionally Issuing refunds or compensation to customers.

Education History

Field of Study:

Finance/Accountancy/Banking

Major:

Accountancy

Graduation Date:

March 31, 2001

Located In:

Philippines

License and Certification: :

N/A


Skills

ADVANCED ★★★

    Real Estate, Property Management, Sales, Administrative Support, Administrative Skills,

INTERMEDIATE ★★

    Customer ServiceBookkeeping

Work at Home Capabilities:

  • Internet Bandwidth: Between 5mbps to 100mbps
  • Working Environment: Private Room
  • Speed Test Result: N/A
  • Internet Type: Fiber
  • Hardware Type: Laptop
  • Brand Name: N/A
  • Processor: N/A
  • Operating System: Windows 11

*includes service fee. Please note that hourly rates are linked to the exchange rate, and fluctuate slightly from month to month.

**Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.