We’ll Source, Hire and help Manage them
for you so you don’t have to.
Lifetime support, dedicated account manager
by your side, every step of the way!
We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!
17 Years of
Virtual Staffing
Experience
Trusted by
3,368
SME’s
6,948
Virtual Staff
Hired
We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!
17 Years of
Virtual Staffing
Experience
Trusted by
3,368
SME’s
6,948
Virtual Staff
Hired
Do you own or manage a healthcare practice, clinic, or billing company? Ever wanted to scale your operations while keeping costs under control?
With remote medical coding specialists, that’s very much possible. Whether your business requires ICD-10, CPT, or HCPCS coding, insurance documentation, or compliance audits, there are certified professionals who have the right skills and attention to detail to help you maintain accuracy and compliance.
Remote coding experts can support your revenue cycle from end to end, helping you reduce claim denials, improve reimbursement rates, and streamline documentation. Best of all, you can expand your coding capacity without the overhead of full-time, remote staff.
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Healthcare is one of the most crucial sectors in any society.
It directly impacts the well-being and quality of life of its people. A strong healthcare system not only treats illnesses, it also prevents diseases, promotes healthier lifestyles, and ensures that individuals can live longer, more fulfilling lives.
Thus, it’s important that every healthcare provider delivers quality care, supported by skilled and talented individuals who are committed to performing their work with excellence.
A medical coding specialist converts a patient’s medical records into universal codes used for billing and documentation.
Since this task can be time-consuming, many healthcare providers hire skilled professionals to handle it.
Medical coding is a complex field with thousands of codes that are regularly updated. Without proper review, errors can result in a high number of denied claims, which directly affects a provider’s revenue.
Fortunately, specialists help ensure accuracy by properly interpreting physicians’ notes, assigning the correct codes, and identifying discrepancies before claims are submitted.
The American healthcare system is regulated by a complex network of laws and policies, including the Health Insurance Portability and Accountability Act (HIPAA) and guidelines set by the Centers for Medicare and Medicaid Services (CMS).
This is where certified medical coders play a vital role. They know how to document and code services in ways that can withstand audits, while also understanding the coding nuances that impact both payment and compliance.
Medical coding is a complex and specialized field, which is why many healthcare providers are very selective in hiring professionals for these critical roles.
However, a growing number of healthcare providers are now outsourcing the following instead of maintaining in-house teams:
ICD-10 coding specialists demonstrate expertise in the International Classification of Diseases, 10th Edition (ICD-10), the global standard for reporting diseases and health conditions.
Certified ICD-10 coders play a key role in translating a patient’s medical information into standardized numeric codes, using a complex system with more than 70,000 codes. As such, their work is critical, as they carefully review medical records to assign accurate codes that reflect each diagnosis and procedure.
Even a single mistake in ICD-10 coding can result in a rejected claim. For example, using a code that is outdated or too general often leads to denial. This is why it is essential for freelance medical coders to stay updated on code changes and guidelines.
Meanwhile, Current Procedural Terminology (CPT) coding experts are responsible for converting the medical, surgical, and diagnostic procedures performed by physicians into standardized codes.
This precision is crucial for several reasons, including:
US healthcare also outsources inpatient and outpatient coders to handle the unique complexities of each care setting.
Inpatient coders are experts in handling claims for services provided during a hospital stay. They are responsible for:
Meanwhile, outpatient coders specialize in services provided outside of hospital stays, such as those in physician offices, clinics, and ambulatory surgery centers. Their work focuses on coding individual visits, treatments, and procedures to ensure accurate billing and compliance.
Aside from the day-to-day task of coding claims, healthcare providers also require support with claim reviews and compliance requirements.
This is where medical coding auditors and compliance specialists come in. They serve as an independent quality assurance team, providing oversight to safeguard a healthcare provider’s financial stability and legal compliance.
They review codes to spot potential errors, compliance issues, and opportunities for revenue optimization. Moreover, they are trained to recognize patterns of mistakes that could trigger a full-scale audit.
A growing number of US healthcare providers are partnering with outsourcing providers like Remote Staff for the following reasons:
A growing number of US healthcare providers are partnering with outsourcing providers like Remote Staff for the following reasons:
Outsourcing to professionals ensures a higher level of expertise and attention to detail, especially since Remote Staff follows a strict pre-vetting process to guarantee that only qualified and skilled staff are hired.
Remote specialists are often highly trained and certified in the latest coding systems, ensuring that the correct codes are assigned from the start. They are also required to stay updated with complex and constantly evolving federal and state regulations.
All these measures help reduce denied claims, which directly improves the bottom line. Additionally, outsourcing allows in-house teams to focus on core patient care, knowing that the billing process is in expert hands.
Outsourcing firms like Remote Staff understand that their credibility is tied to their ability to protect sensitive data. Hence, they invest heavily in HIPAA-compliant and secure systems, through the following measures:
Secure Infrastructure
The entire remote work environment is built on secure, private networks, including the use of virtual private networks (VPNs), encrypted servers, and secure cloud storage.
Strict Access Controls
Access to patient health information is restricted to authorized coding specialists only. Security measures, such as multi-factor authentication, are also in place to ensure that sensitive data can be viewed or handled solely by authorized personnel.
Physical Security
Coders are often required to use dedicated, non-public workspaces while working remotely. This prevents unauthorized access to their devices or files.
Ongoing Auditing and Training
Medical coding staffing agencies also conduct regular security audits and continuously monitor their systems to ensure ongoing compliance with the latest HIPAA regulations.
Traditional in-house teams can be expensive to maintain because of overhead costs related to office rent, training, and full-time benefits.
Specifically, hiring a new employee – finding, vetting, and onboarding – takes time and money. In contrast, outsourcing offers a pool of pre-screened and certified professionals who can start right away, removing the need for job ads, interviews, and lengthy training programs.
Thus, the shift to a remote, outsourced model is a practical choice for many healthcare providers, as it can cut overall costs by up to 70% when factoring in:
Salaries and benefits;
Office space and infrastructure;
Recruitment and training; and
Other administrative expenses.
US healthcare providers also prefer Remote Staff because of its comprehensive support beyond the initial hiring process.
From candidate selection and onboarding and throughout the entire partnership, Remote Staff provides continuous support with a dedicated account manager.
The account manager works closely with the healthcare provider to understand their unique needs, workflows, and protocols. This ensures that the remote coders are fully integrated into the existing system, minimizing disruptions and maximizing efficiency.
As such, if any issues arise, whether it’s a technical problem or a workflow question, the account manager serves as the first point of contact. This ensures faster resolutions for problems, without the client having to spend a lot of time and resources on troubleshooting.
Remote Staff offers a simple five-step solution that lifts the burden of recruitment and management from healthcare providers:
The process starts with a comprehensive consultation to review your needs, specialty, claim volume, practice size, and workflow, helping Remote Staff determine the exact skills, experience, and certifications your ideal candidate should have.
Once Remote Staff understands your requirements, they match you with pre-vetted, certified professionals skilled in the latest coding systems and well-versed in federal and state healthcare regulations.
Next comes the most critical stage of hiring – a multi-layered candidate assessment that includes:
The qualified candidates are then referred to healthcare providers for additional interviews or skill tests.
After you choose your ideal candidate, Remote Staff manages the entire onboarding process, setting up secure software, communication tools, and clear work expectations.
They also introduce the DIWA monitoring app, a state-of-the-art tool that provides real-time oversight of coders’ activities, ensuring productivity and focus on work-related tasks.
Remote Staff offers continuous support to ensure your team is productive and HIPAA-compliant. They also manage all international labor, payroll, tax, and benefits complexities.
As such, you can operate with peace of mind, knowing that your billing integrity and legal compliance are fully protected, especially because you chose to outsource with a trusted provider like Remote Staff.
A growing number of US healthcare providers are partnering with outsourcing providers, particularly Remote Staff for the following reasons.
Remote Staff has been delivering proven and tested quality services to Western businesses for the last 17 years and counting.
Even before remote work was widely accepted, Remote Staff had already established a system for helping small- and medium-sized businesses grow their reach and increase their bottom line with the help of qualified Filipino professionals.
Remote Staff has an extensive client base composed of 3,368 global businesses that have relied on remote staffing. By partnering with Remote Staff, they have been able to:
Unlike regular job platforms where anyone can apply, Remote Staff uses a pre-vetting process that streamlines hiring.
At this stage, they ensure that the candidates presented for your interview are not only available but also possess the skills, experience, and remote-work readiness required by Western businesses.
Since its establishment in 2007, Remote Staff has fielded nearly 7,000 qualified remote professionals who support businesses across various industries and countries, particularly in the American and Australian markets.
Remote Staff charges zero recruitment fees, shifting the financial risk and administrative burden away from healthcare providers.
Instead, you only pay for the services rendered by the remote professional, making your expenditure entirely productivity-based – whether you hire full-time, part-time, or on a project basis.
Moreover, they provide continuous, holistic assistance to ensure the success of your remote hire. Their dedicated account managers make sure that the remote coder consistently meets the productivity and quality KPIs set by the healthcare provider.
Here are some of the frequently asked questions (FAQs) about remote medical coders working with US healthcare providers.
Yes! Remote Staff prioritize certification and expertise as non-negotiable standards for medical coding specialists. This means all candidates provided to US healthcare providers are pre-vetted and hold industry-recognized certifications.
Professional medical coders ensure claims are “clean” and submitted correctly the first time. As such, they are:
Definitely. Outsourcing providers like Remote Staff strategically source professionals who can work hours aligned with US operations. This ensures they are available during the US workday to promptly address queries from physicians or billing staff.
Hence, claims are submitted on time during the US workday, even with the 12-hour time difference, because Filipino remote workers match your business hours.
Thanks to its established processes, Remote Staff offers a faster deployment time compared to traditional hiring, which can often take months.
Remote Staff already has a ready pool of certified and pre-screened medical coding experts who can be deployed quickly, provided they meet the specific requirements set by the client.
So, after your initial consultation, Remote Staff can present you with a shortlist of highly qualified candidates for your final interview and selection.
Remote Staff understands the importance of HIPAA compliance and has multi-layered personnel protocols and a continuous monitoring system, such as:
Outsourcing has come a long way. Today, it has become the go-to option for many industries – especially healthcare providers striving to deliver quality care despite rising costs.
Fortunately, the rise of trusted outsourcing providers like Remote Staff has reduced fixed costs by up to 70% compared to in-house hiring, training, and infrastructure. In addition, the willingness of many coding professionals to work with clients across borders has enabled businesses worldwide to access global talent.
All of these benefits enable faster reimbursements and ensure accuracy and compliance – both indispensable in today’s healthcare industry.
So, if you’re ready to transform your revenue cycle and reduce claim denials, partner with Remote Staff and hire your certified medical coding specialists today. For more information, call us or request a call back now.
Outsourcing has come a long way. Today, it has become the go-to option for many industries – especially healthcare providers striving to deliver quality care despite rising costs.
Fortunately, the rise of trusted outsourcing providers like Remote Staff has reduced fixed costs by up to 70% compared to in-house hiring, training, and infrastructure.
In addition, the willingness of many coding professionals to work with clients across borders has enabled businesses worldwide to access global talent.
All of these benefits enable faster reimbursements and ensure accuracy and compliance – both indispensable in today’s healthcare industry.
So, if you’re ready to transform your revenue cycle and reduce claim denials, partner with Remote Staff and hire your certified medical coding specialists today.
For more information, call us or request a call back now.
